What is the purpose and the legal basis for processing of your personal data?
The scope of personal data we process depends on what information you provide in your application – this includes the content of documents, information on how you submit them, as well as the content of our possible further communication and conclusions from the recruitment process.
Remember that, in the case where the position you apply for involves the conclusion of a contract of employment, we are entitled to request from you the data indicated in Art. 221 of the Labour Code, and also to document these data to the extent necessary to confirm them i.e.:
- name (names) and surname,
- date of birth,
- contact data,
- information regarding education,
- professional qualifications,
- information regarding the course of previous employment,
- gother data, if they are necessary to fulfil the right or the obligation resulting from the legal provision.
The absence of providing the abovementioned data on our request may lead to the inability to properly assess your application and consequently, to refuse you to participate in the recruitment process or to refuse the employment. However, any other data i.e. in the scope that goes beyond the catalogue indicated in the Labour Code, are provided voluntarily, which means that refusal to consent to the processing of such data will not have negative consequences.
If you have agreed to participate in a specific recruitment process or in future recruitment processes, your consent will be the legal basis for us to process your personal data (Article 6 (1)(a) GDPR). In some cases, we may process your personal data for the purpose of future recruitments based also on our legitimate interests (Article 6 (1)(f) GDPR) i.e. to submit to you an offer of employment in accordance with your qualifications and our needs – for purposes consistent with the purpose for which your personal data was originally collected (so-called compatible purpose as defined by Article 6(4) GDPR).
In every case, the purposes for which we are processing data are:
- assessment of your candidacy in respect of requirements for the position indicated in the job offer for which you have submitted your application, and/or for future recruitments for similar positions;
- if you meet the requirements for a position – to submit an offer of cooperation to you and to conclude a contract;
- demonstrating that the recruitment process is compliant with the law.
In the case of data processing on the basis of a consent, we remind you that you can withdraw your consent at any time, without affecting the lawfulness of processing that has already been done on the basis of that consent. A refusal to grant a consent or its withdrawal cannot constitute the legal basis for
unfavorable treatment and will not cause any negative consequences, in particular will not constitute a reason justifying the refusal of employment.
Duration of retention of your personal data
When we process your personal data in connection with a single recruitment process, your data will be deleted after 6 months from the end of the recruitment process understood as the conclusion of a contract with another candidate. This time allows to complete the trial period and confirm that the position has actually been effectively filled-in. Additionally, during this period we can offer you to participate in a recruitment process for a similar position (so-called compatible goal – more above).
Data processed on the basis of a consent to participate in future recruitment processes, are processed until withdrawal of such consent or until the purpose for which it was expressed (i.e. hiring you) is fulfilled, but usually for no longer than 2 years from the time you updated your details.
The periods described above may be extended as appropriate in the event of any claims and court proceedings – for the duration of such proceedings and their settlement – and if the law obliges us in certain cases to process such data for a longer period of time.